Responsibilities
Facilities & Building Management
- Coordinate building maintenance, repairs, and preventative maintenance activities
- Conduct regular inspections of office facilities and identify maintenance requirements
- Oversee contractors, service providers, and external vendors to ensure quality service delivery
- Coordinate office renovations, relocations, workspace adjustments, and facility improvement projects
- Ensure all facilities are safe, functional, and compliant with company standards
- Support emergency response and be available for urgent facility-related issues when required
Vendor & Procurement Management
- Source, evaluate, and negotiate with suppliers for office equipment, supplies, and services
- Manage vendor relationships, contracts, and service level agreements (SLAs)
- Monitor supplier performance and ensure contractual obligations are met
- Coordinate purchasing activities and maintain inventory of office supplies and equipment
- Process and follow up on invoices, purchase requests, and procurement documentation
Office Operations & Logistics
- Manage courier, mail, and document distribution services
- Coordinate meeting rooms, training sessions, and office events
- Organize logistics for company events and operational activities
- Support office setup activities, including furniture moves and workspace planning
- Maintain organized storage areas, archives, and inventory records
- Assist departments with operational and facility-related requests
Project Coordination & Support
- Coordinate facility-related projects from planning through execution
- Support office openings, relocations, renovations, and workplace improvements
- Liaise with internal departments to ensure operational needs are met
- Identify opportunities for process improvements and operational efficiency
Requirements
- Experience in Facilities Management, Office Management, Operations, or a similar role
- Experience coordinating maintenance, repairs, and vendor services
- Knowledge of procurement, purchasing processes, and contract management
- Strong organizational and project coordination skills
- Ability to manage multiple priorities and deadlines
- Strong communication and negotiation abilities
- Proficiency in Microsoft Office applications
- Ability to work independently and take initiative
- Hands-on mentality with a practical approach to problem-solving
Skills
- Facilities & Building Management
- Vendor & Contract Management
- Procurement & Purchasing
- Operations & Logistics Coordination
- Project Management & Organization
- Communication, Negotiation & Problem Solving